In many e-mail programs it is possible to define a signature that is pre-selected by default when writing a new e-mail, forwarding an e-mail, or replying to an e-mail.
With Mailtastic, you can easily define Mailtastic signatures as the default signature for your employees.
Each employee can have the signature assigned to a department (signature template + campaign) in which he or she is a member as the default signature. Simply define the corresponding department as the default signature for "New Messages" or "Reply/ Forward". The default signature setting applies to the entire department.
If an employee is in several departments that are defined as standard signatures, you can use the order of the standard signatures to determine which department signature is prioritized.
The default signature settings can be found under "Signatures" -> "Default signatures".
Outlook (Win)
"New Messages" + "Reply / Forward"
via EasySync
Outlook (Mac)
"New Messages" + "Reply / Forward"
via EasySync
Outlook on the Web
Only one signature can be defined for "New messages" + "Replies / Forwardings".
via "Office 365 - Outlook on the Web" integration
Gmail
Only one signature can be defined for "New messages" + "Replies / Forwardings".
via "G Suite" integration
Ensure that your employees are assigned to the departments whose signatures you later want to define as default signatures. (Remember, for each new signature you want to assign to an employee, he or she must be in a separate department that is assigned that signature.)
Open the default signature settings in the left navigation bar: "Signatures" -> "Default signatures".
In the "Set default signatures and priorities" window, add the departments you want to define as default signatures for "New Messages" and "Replies/Forwards".
If an employee is in several departments that are defined as default signatures, you can determine which default signature is assigned to the employee by specifying a department order. Departments at the top of the list are preferred to those below.
Check the defined standard signatures of your employees in the "Preview Default Signatures" window and save your settings.
After the next sync between Mailtastic and your email system, the default signature settings will be applied to your employees.
Do you have any questions?
No problem - we will be happy to help you personally! Simply use our free live chat (bottom right).
